(Draft Version)
Planning Commission, Public Meeting Minutes
November 8, 2005, 7 p.m.

Commissioners present: Mike Nelson, Elaine Roundy, Connie Reid, Tim Clarke; Peg Smith, secretary

Public present: Sergio Femenias, Don Montoya, Cynthia Law, Eric Scott, Curtis Oberhansly, Dianne Oberhansly, Pete Schaus, Cookie Schaus, and Clifford Fuller

Mike brought the meeting to order at 7:10 p.m. The agenda for the public meeting was:
• Review information gleaned from 10/27 ULCT training workshop, including notice requirements
• Discuss resolution for staff assistance
• Authorize Land Use Authority
• Authorize Appeals Authority
• Discuss sub-division road specifications
• Clarify communication procedures to be used within Planning Commission
• Recommend designation of an official town web site (until the Town has its own up and running)  and designation of "3 public place" for posting notices
Tim moved to approve the minutes from October 20 pending a minor mechanical edit, Connie seconded the motion, and the minutes were approved.

Review 10/27 ULCT Workshop
Sydney Fonnesbeck, from Utah League of Cities and Towns (ULCT) presented a workshop October 27 on changes brought about by Utah Senate Bill 60 enacted May 2, 2005. Connie clarified one point about Boulder Farmstead water: since Boulder Farmstead is a private water company, it can only issue (or not issue) a "will serve" letter. Feasibility letters about water source, or a waiving of that requirement, must come from the state Division of Environmental Quality.

Curtis summarized some points regarding S.B.60. First, provisions in the bill serve as protection for consumers; they have a right to know that developers have ensured availability/feasibility of delivery of all necessary services, including culinary water, sewage disposal, and roads. Second, the bill helps protect the towns, which can be liable down the line for approving sub-division applications that do not adequately address these issues.

Also mentioned in the training was the need for town governing bodies to schedule regular meetings on an annual basis. "Emergency" extra meetings should be reserved for true emergencies, not scheduled as a whim at the last minute. Regular meetings help serve as defacto notification, as residents can expect to discuss town issues on pre-known dates. The Commission discussed the current need to hold two meetings per month, with one meeting relegated to business issues and the other held for discussing the General Plan. Once the General Plan is in place, the Commission could return to meeting once a month. Elaine made a motion to meet on the 2nd and 4th Thursday of each month, beginning in December, starting at 7 p.m. during the winter and 8 p.m. during the summer. Tim seconded the motion, and the Commission approved.

Discuss Resolution for Staff Assistance
Connie made a motion to adopt the following resolution: "Be it resolved that the Planning Commission hereby designate Curtis Oberhansly as the volunteer staff Planning Coordinator, without pay, to assist the Planning Commission and the Zoning Administrator on the initial intakes and required submittals for Preliminary Subdivision Applications and to advise the Commission from time to time as the Chair may request. Tim seconded the motion; the Commission unanimously approved.

Authorize Land Use Authority and Appeals Authority
S.B. 60 calls for all municipalities to designate a Land Use Authority and an Appeals Authority. In Boulder, the functions of both these bodies are currently covered by the Town Council and the Board of Adjustments. Connie made a motion to adopt the following resolution: Be it resolved that the Planning Commission, in accordance with Senate Bill 60, Land Use Development and Management Act, recommends to the Town Council that the Town Council be designated as the Land Use Authority, with the advice and consent of the Planning Commission in its role as initial reviewer of applications where and as specified in the Town ordinances. Tim seconded the motion, and the Commission unanimously approved.
Elaine made a motion to adopt the following resolution: Be it resolved that the Planning Commission, in accordance with Senate Bill 60, Land Use Development and Management Act, recommends to the Town Council that the Board of Adjustments be designated the Appeals Authority and renamed as such. Tim seconded the motion, and the Commission unanimously approved.

Discuss Sub-Division Road Specifications
Curtis has been researching other towns’ ordinances and talking to engineers, including Rod Torgerson from Richfield. Besides road width, other considerations must be taken into account, such as grade, drainage, soil analysis, carrying capacity, turnouts, etc. Landowners in sub-divisions in and around Boulder have been left with road problems they now have to fix themselves where developers built roads that have not held up to the conditions. Connie thought there should be no distinction between size of development and road requirements; if the town ultimately becomes responsible for a road or street, the same engineering and construction should apply. Tim requested more time to conduct research on road engineering and will follow up with Judi to get additional contact information.

 Clarify Communication Procedures within Commission
With Judi no longer as readily available for distributing documents, Peg requested discussion on alternative arrangements. Hard copies of minutes, agenda, and other documents will be available in a reserved folder at the museum. Elaine made a motion to adopt the following three official public places for posted notification:
1. Town bulletin board
2. Anasazi Museum
3. Boulder Exchange
Connie seconded the motion, and the Commission approved.

Recommend Designation of Official Town Web Site
In addition to hard-copy postings, official notification can also include posting on an “official” website. Without a current “Boulder Town” website the Commission agreed to continue using the Boulder Business Alliance website, which Sue Fearon has made available to the town. The link to Planning Commission notices is: http://www.boulderutah.com/town/planning.html

Elaine made a motion to adjourn, seconded by Tim. Mike adjourned the meeting at 9:15 p.m.