Meeting Minutes
Boulder Town Planning Commission
Regular Meeting and Public Hearing
February 9, 2006, 7:00 p.m.

Commissioners present: Elaine Roundy;; Brian Dick; Eric Feiler, and Mike Nelson. Connie Reid was absent. Also present were secretary, Peg Smith; and Planning Consultant, Curtis Oberhansly.
Others attending: Dell LeFevre (representing Jack Lyman), Gladys LeFevre, Don Montoya, Sergio Femenias, Eric Scott and Raphael Bresselsmith, and Mark Austin.
The meeting had been re-located to the Anasazi Museum due to unsafe conditions in the town building. (Notices to that effect had been added to the postings as soon as the location change was known.) Mike brought the meeting to order at 7:05 p.m. Eric moved to approve the minutes from January 26 and the agenda for this meeting. Brian seconded the motion, and all approved. Elaine moved to close the public meeting and open the public hearing for the Anthony Coombs sub-division. Brian seconded the motion, and all approved. The Public Hearing began at 7:10 p.m.
Agenda items included:
• Public Hearing on Anthony Coombs Sub-Division Application
• Procedures for Planning Commission Work Meetings
Public Hearing on Anthony Coombs Sub-Division
Curtis displayed the sub-division plat to the commissioners and offered copies to the public to view. All requested items, including letters of feasibility from Southwest Public Health, Boulder Farmsteads and Division of Environmental Quality, along with UDOT, had been received and approved by the Zoning Administrator. All required paperwork has been completed and submitted. Curtis requested that the Commission recommend to the Town Council that they approve the Coombs preliminary sub-division application. Mike asked for any other comments from the public, to which Dell stated that Jack Lyman was in total agreement with the application. There were no further comments.
Elaine moved to close the public hearing, and Eric seconded the motion; all approved.
Curtis requested that the Commission forward the Coombs preliminary application and attachments to the Town Council with a Planning Commission recommendation for final approval. Mike asked for a motion to approve the sub-division preliminary application. Eric so moved, Brian seconded the motion, and all approved.
Procedures for Work Meetings
At the previous meeting, Curtis had suggested that the Commission consider holding work meetings prior to their regular meetings. As with all Commission meetings, the work meetings would be posted and open to the public, but they would not be for the purpose of obtaining public comment. Rather, work meetings would provide Commissioners with a little "heads'-up" period and a chance to gather and share information in an open setting before being asked to make decisions or pass along recommendations to the Council
Eric thought it made sense to conduct such meetings, as needed, and said he would prefer meeting an hour before the regular meeting to keep the number of individual meetings to a minimum. Brian asked if the Commission could obtain smaller copies of the plats (11X 14 inches), so they could all review the material before the meetings. Curtis said he would informally request that the engineers produce smaller copies of the plats.
Procedures for Determining Agenda
Curtis suggested that the Commission modify its procedures on determining its agenda. The process is too informal now, and has resulted in "rush" items that shouldn't be rushed, in requests that do not get properly relayed to the clerk for inclusion, or in last-minute agenda changes that the Commission hasn't prepared for. He suggested that persons wishing to appear before the Commission request a slot on the agenda 10 days prior to the next meeting scheduled for regular business. This requirement enables the clerk to prepare and distribute hearing notifications for that meeting, if applicable. Mike asked for a motion to accommodate this request. Eric so moved, with Elaine seconding the motion. All approved.
In other procedural matters, Mike reminded the Commission of the ongoing request for General Plan logos. He has so far received one from Kay Ripplinger and one from Scotty Mitchell. The design will be selected at the next meeting.
Brian asked if Curtis had found out the answer to the "mother parcel" question that arose at the previous meeting, referring to the remainder piece of property when only a few parcels have been sub-divided out and re-recorded with new legal descriptions. Curtis said the persons he consulted contradicted each other: one believes the mother parcel absolutely must receive a new Plat #, and the other disagrees. Curtis believes he still needs clarification and will continue to seek it. In the meantime, the plat should designate it as the "undeveloped remainder" to distinguish this mother parcel from the subdivided lots. Curtis said that several issues, including the definition and disposition of the "mother parcel" will need to be addressed in future Planning Commission sessions, along with recommending some changes and updates to the current Sub-Division ordinance.
The Roads Workshop is scheduled for Friday, March 10, at 7 p.m. Stuart Thompson, of Utah Local Technical Assistance Program (LTAP) and Sydney Fonnesbeck, of Utah League of Cities and Towns will be present information on road and street engineering and other considerations. The workshop is open to the public.
Mike reminded everyone of the General Plan discussion on 2/23, with Tom Barlow.
Elaine moved to adjourn the meeting, with Eric seconding the motion. Mike adjourned the meeting at 7:51.

Margaret Smith Date
Planning Commission Secretary

Approved:_________________________________ Date:______________________________________